Dear customer, dear business partners,
the protection of your personal data is important to us. You have received an invitation to use Microsoft Teams. Personal data will be processed when you use Teams. Please note that this data protection notice only informs you about the processing of your personal data by us if you use Microsoft applications together with us. If you require information about the processing by Microsoft, please consult the corresponding declaration.
Microsoft Privacy Statement: https://www.microsoft.com/en-us/privacy/privacystatement
You can find our general data protection information here:
https://www.kloska.com/en/privacy-policy/
Responsible person:
Responsible for the processing of your personal data is
Kloska Management GmbH
Am Genter Ufer 4a
21129 Hamburg
Phone: +49 40 781109-0
E-Mail: management@kloska.com
Data Protection Officer:
The Data Protection Officer can be contacted at the above postal address, with the addition “To the Data Protection Officer” or at the e-mail address: Datenschutz@kloska.com.
What data do we process?
Various types of data are processed when using “Microsoft Teams”. The scope of the data also depends on the data you provide before or when participating in an “online meeting”.
The following personal data is processed:
User details (e.g. display name, e-mail address if applicable, profile picture (optional), preferred language, role); meeting metadata (e.g. date, time, meeting ID, telephone numbers, location, duration of the event); text, audio and video data, chat data (text entries made).
For what purpose do we process your data and on what legal basis?
We use “Microsoft Teams” to conduct telephone conferences, online meetings, video conferences and/or webinars (hereinafter: “online meetings”). “Microsoft Teams” is a service of the Microsoft Corporation. If it is necessary for the purposes of logging the results of an online meeting, we will log the chat content. The legal basis for data processing when conducting “online meetings” is Art. 6 para. 1 lit. b GDPR, insofar as the meetings are conducted within the framework of contractual relationships. If there is no contractual relationship, the legal basis is Art. 6 para. 1 lit. f GDPR. Our interest lies in the effective conduct of “online meetings”
If we wish to record “online meetings”, we will inform you transparently in advance and – if necessary – ask for your consent. The legal basis in this case is your consent in accordance with Art. 6 para. 1 lit. a GDPR.
Who receives the data?
Personal data that is processed in connection with participation in “online meetings” is not passed on to third parties unless it is intended to be passed on. Please note that content from “online meetings”, as with face-to-face meetings, is often used to communicate information with customers, interested parties or third parties and is therefore intended to be passed on.
In addition, the provider of “Microsoft Teams” necessarily receives knowledge of the above-mentioned data, insofar as this is provided for in our order processing contract.
Data processing outside the European Union
Data processing outside the European Union (EU) does not generally take place, as we have limited our storage location to data centers in the European Union. Nevertheless, we cannot rule out the possibility that data may be routed via internet servers located outside the EU. This may be the case in particular if participants in “Online Meetings” are located in a third country. However, the data is encrypted during transport via the Internet and thus protected against unauthorized access by third parties
A transfer to third countries through the commissioning of processors and third parties cannot be ruled out when using M365. In such a case, we have taken suitable guarantees to protect your data.
Storage of the data
We only process your personal data for as long as is necessary to fulfill the respective processing purpose. In addition, we are subject to various retention and documentation obligations, including those arising from the German Commercial Code (HGB) or the German Fiscal Code (AO). These can last up to ten full years. Finally, the storage period is also assessed according to the statutory limitation periods, which can be up to 30 years, for example according to Sections 195 et seq. of the German Civil Code (BGB), whereby the regular limitation period is three years.
Your rights
Every data subject has the right of access under Art. 15 GDPR, the right to rectification under Art. 16 GDPR, the right to erasure under Art. 17 GDPR, the right to restriction of processing under Art. 18 GDPR and the right to data portability under Art. 20 GDPR. To exercise the aforementioned rights, you can contact the offices listed under point 1.
If you have given us your consent to process your data, you can revoke it at any time without any formal requirements. To do so, you can contact the office named in section 1.
If we process your data to protect legitimate interests, you can object to this processing at any time for reasons arising from your particular situation. To do so, you can contact the office named in section 1.
You also have the right to lodge a complaint with a data protection supervisory authority (Art. 77 GDPR).
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